Be a Presenter!

Share your experiences, your problems and your work on Friday Night. Everyone’s work is welcome at this Conference highlight. The show will be produced in advance of the conference.

All conference attendees are encouraged to show projects, your pride and your problems relating to timber framing but other work will be accepted. Select ten of your best images in slide or digital format to share on the Friday night of the conference. To be included in this conference event, you only have to meet the following easy submission requirements and deadlines.

All presenters are to submit a typed Submission Form like the one below. The form requires vital information to be supplied, along with a generic description of each slide. Detailed guidelines on how to prepare your slides or digital images and deadlines follow.

The average presenter's correctly submitted work takes approximately 45 minutes to assemble into the completed show. Like you, members of the Show Committee travel to the conference to attend seminars, not to spend the day producing the show. With 40-50 presenters, you can see the need to have correctly complete advance submissions by the April 1st deadline. Your attention to detail is appreciated by all.

Asilomar Presenters! Friday, April 11, 2003
All presenters will receive special instructions and notice of their time slot in the evening's program. You will be asked to give a brief narrative of your images. A practice and coaching session is planned for slide presenters at 4:30 PM and digital presenters will have the opportunity at 5:15 PM.. First-time presenters are especially encouraged to take advantage of this opportunity.

All remaining presenters are to meet at 5:45 that evening to receive their final instructions. You will receive additional details in your conference registration packet. If presenters have not checked in with the Show Committee to receive their instructions by 6:15 PM, we will assume they are out surfing the Pacific and their positions in the evening's program will be eliminated.

The digital formatted images will be run through Photoshop 7.0 and compiled into a PowerPoint presentation with title slides in advance of the conference. The digital images must be prepared on a CD with a typed completed Submission Form and received by April 1, 2003 at the address noted below

1. Number the images in sequence, 01, 02, 03 ...10.
2. Ten (10) slides is the limit.
3. Only one image per slide – no collages or split screens.
4. No text on the images.
5. Do not submit the images in a PowerPoint presentation format.
6. Don’t worry about image sizes. We will take care of the sizing.
7. PC images are to be saved as JPG files and have a file extension of .JPG.
8. Mac images are saved as JPEG files and have a file extension of .JPEG.
9. (Older Mac users are to save under “other” and not under the Mac format.)>
10. Label the CD with your name and computer used (PC or Mac).
11. Send in a typed completed Submission Form. See sample below.
12. Attach your Submission Form and ship your CD in a sturdy packing container.
13. CDs can be shipped ASAP.
14. Do not try or ask to email images.
15. Send notice of shipment and tracking numbers via email.

CDs and Submission Form must be received by Tuesday, April 1, 2003.

A typed completed Submission Form must be received by April 1, 2003 via email, as a Microsoft Word attachment, to unclerussell@usadatanet.net. If you are not connected to the web, you can mail it to the address noted below.

Title slides will be prepared in PowerPoint, slide trays set up and the presenters’ list printed up in advance of the conference.

Hand in your correctly labeled slides and a copy of your submission at registration by 8:30 AM Friday, April 11, 2003 the day of the show.

1. Number in sequence, 01, 02, 03…10.
2. Ten (10) slides is the limit.
3. Only one image per slide – no collages or split screens.
4. Images are not to have text on the images.
5. Note the top of each slide with the label “TOP.”
6. Print the presenter’s name on each slide.
7. Label the front slide mount only. (The front of the slide mount is when you hold the slide up to a light source and the image is right side right, not backward.)
8. Send in a typed completed Submission Form on an 8 1/2 x 11 sheet of paper. See sample below.
9. Submit slides in slide pages with a copy of your Submission Form attached.
10. If you do not have a slide page, please request one from Russell (e-mail preferred). He will send one to you via the postal service.

Slides and a copy of your Submission Form must be received by 8:30 AM Friday, April 11, 2003 the day of the show.

OVERSEAS PRESENTERS

Please email your typed completed Submission Form and notice of arrival date by Tuesday, April 1, 2003 to unclerussell@usadatanet.net You will receive via return email special international instructions for your CD shipment.

DEADLINES

This means received at the address below.

In the unlikely event you cannot meet these deadlines, please contact Russell Ley at unclerussell@usadatanet.net (preferred) or at 518-370-3600.

All presenters will be able to advance their images at the podium, but we regret the reverse is permanently broken. So you will not be able to back up. First-time presenters are asked to take advantage of the practice and coaching sessions on Friday afternoon. Slides and CDs not submitted within the above guidelines will not be processed.

QUESTIONS AND SPECIAL REQUESTS

SUBMISSION FORM REQUIREMENTS

Your typed SUBMISSION FORM must contain all of the following:

Presenter’s Name

Company/ Organization

City, State/Province, Country

Email Address  and Phone Number

Indicate if you have been a presenter in the past or a first-time presenter.

A generic description of each image in sequence to be presented, for example:

01 Timber frame w/ existing structure on left

02 Gray house with silo to right,

03 Gray house with silo in center of photo

04 Man on motorcycle

05 New frame with pine bow at top left

06 Pond with flowers

07 Pond with Golden Retriever swimming

08 Close-up of valley system

09 Rear view (lots of grass) of red barn

10 Model of one story house

The description will allow for a check of the sequence of your images and result in a better presentation and a better conference.

Shipping Address:

SUBMISSION FORM SAMPLE
(Typed on an 8 1/2 x 11 sheet of paper)

1. Jim’s Timber Frame Company’s World Headquarters.
2. Company trucks.
3. Interior view of shop.
4. Mortising a 12” x 16” x 47’ tie-beam.
5. Close-up of layout marks.
6. Six bents assembled on the ground.
7. Timber Frame with crane to the left.
8. Timber Frame with red truck to the right.
9. Interior of GREAT ROOM with a cat in the big chair.
10. Interior of GREAT ROOM with stone fireplace.